Establish the items and locations
Create item records with workspace-unique SKUs and the units your operation uses. Add the stock locations and review any CSV import before processing it.
Topolo for Small retailers
Know what moved, and where the stock stands.
Keep item records, locations and stock movements in Topolo Inventory. Give a small retail operation a clear record to reconcile when deliveries, sales and adjustments change the count.
The work behind the workflow
The stock count needs a reason behind every change.
A delivery arrives, a product is moved, a damaged item is removed, and the closing count no longer matches the sheet. A retailer needs a useful record of how the balance changed, not just a new number typed over the old one. Keep the item, location and signed movement together so a stock question has a trail the team can inspect.
How it works
Turn the count into a traceable stock record.
Start with clear item and location data, then record the movements that change the balance.
Record the stock movement
Record the positive or negative quantity change against the item and location. Use the movement record to explain the change instead of overwriting a balance.
Reconcile and review
Compare the ledger with the physical count. Use the configured movement review controls where required, and check discrepancies before the next stock decision.
Evaluate the wider workflow.
Keep the first exercise bounded, then check the handoffs needed for a broader process.
Stock and campaign workflows for independent retailers
A retailer can begin with a defined stock record or one physical campaign. Choose a bounded task and compare its results with the store's current method before widening the setup.
Define the stock
Choose a location and a representative group of items for Inventory.
Record the movement
Read back each signed movement and reconcile it with the expected stock change.
Check the campaign
Test a Quro destination or Campaigns offer at an agreed placement.
Before expanding
Confirm stock reconciliation and campaign eligibility; a full retail ERP needs a separate review.
Bring a real example to the conversation.
Use these questions to explain your current process and agree what a useful evaluation would need to show.
Trace the last stock discrepancy from physical count back to recorded movements.
Consider this against a recent example from your own process.
Which receipts, sales, waste or transfers are entered manually, and how frequently?
Consider this against a recent example from your own process.
Which units and opening balances must be agreed before a count is trustworthy?
Consider this against a recent example from your own process.
Who approves an adjustment and what evidence must be kept?
Consider this against a recent example from your own process.
Who would record the trial movements, who reviews them and who owns the software budget?
Consider this against a recent example from your own process.
Can ten simple items at one location test traceability? What accuracy and time threshold would justify another cycle?
Consider this against a recent example from your own process.
Agree the result before the pilot.
These are proposed checks to tailor with the people doing the work. They describe an evaluation, not results already achieved.
Fixture
Ten items at one location match agreed units and opening balances.
Movement arithmetic
Five movements produce the independently expected item balances under the actual approval policy.
Review
Review one pending movement once. Verify review metadata changes and quantity remains unchanged. Pending and rejected rows both contribute to stock.
Value
Stock lead traces the agreed discrepancy to its movement record within the target effort.
Decision
Owner records whether manual entry is sustainable and what POS/barcode requirements block adoption.
The suite
The apps around your workflow.
Start with the app that solves the immediate problem. Bring in the others when the work needs them, with access governed by each app and workspace.
Inventory
Items, locations and a signed stock-movement record.
Books
Double-entry records, invoices, bills and controlled accounting periods.
CRM
Contacts, companies, opportunities and the tasks that keep a relationship moving.
Bytes
Files, folders, search and sharing for the material behind the work.
Forms
Structured intake, public forms and submissions with defined delivery settings.
Compose
Business documents, saved versions and an assigned review.
Before you get started.
Useful questions for choosing the right starting point.
Can I import an existing item list?
Inventory has a CSV import workflow. Review the import columns and processing result before relying on the item records for stock movements.
Where does the item quantity come from?
Inventory quantities are calculated from signed stock movements across locations. Item creation starts at zero; record the appropriate movement rather than assuming creation adds opening stock.
Can I review adjustments?
Inventory includes movement review settings and review decisions. The configured policy controls that workflow; reconciliation still needs the physical count and the movement record.
Keep exploring.
Check the product, review the details or talk through your next workflow.
Explore Inventory
See the Inventory workspace and its current availability.
Read the Inventory reference
See the available capabilities and how they work.
Browse related solutions
Find another starting point for your business or role.
Check plans and pricing
Review current plan terms and the apps your workflow needs.
Book a demo
Talk through the process and requirements you want to evaluate.
Give the next stock count a record you can trust.
Explore Inventory, or book a demo around your items, locations and stock reconciliation process.