Establish the items and locations
Create item records with workspace-unique SKUs and the units your operation uses. Add the stock locations and review any CSV import before processing it.
Topolo for Small retailers
Know what moved, and where the stock stands.
Keep item records, locations and stock movements in Topolo Inventory. Give a small retail operation a clear record to reconcile when deliveries, sales and adjustments change the count.
The work behind the workflow
The stock count needs a reason behind every change.
A delivery arrives, a product is moved, a damaged item is removed, and the closing count no longer matches the sheet. A retailer needs a useful record of how the balance changed, not just a new number typed over the old one. Keep the item, location and signed movement together so a stock question has a trail the team can inspect.
How it works
Turn the count into a traceable stock record.
Start with clear item and location data, then record the movements that change the balance.
Record the stock movement
Record the positive or negative quantity change against the item and location. Use the movement record to explain the change instead of overwriting a balance.
Reconcile and review
Compare the ledger with the physical count. Use the configured movement review controls where required, and check discrepancies before the next stock decision.
The suite
The apps around your workflow.
Start with the app that solves the immediate problem. Bring in the others when the work needs them, with access governed by each app and workspace.
Inventory
Items, locations and a signed stock-movement record.
OpenBooks
Double-entry records, invoices, bills and controlled accounting periods.
OpenCRM
Contacts, companies, opportunities and the tasks that keep a relationship moving.
OpenBytes
Files, folders, search and sharing for the material behind the work.
OpenForms
Structured intake, public forms and submissions with defined delivery settings.
OpenCompose
Business documents, saved versions and an assigned review.
OpenBefore you get started.
Useful questions for choosing the right starting point.
Can I import an existing item list?
Inventory has a CSV import workflow. Review the import columns and processing result before relying on the item records for stock movements.
Where does the item quantity come from?
Inventory quantities are calculated from signed stock movements across locations. Item creation starts at zero; record the appropriate movement rather than assuming creation adds opening stock.
Can I review adjustments?
Inventory includes movement review settings and review decisions. The configured policy controls that workflow; reconciliation still needs the physical count and the movement record.
Keep exploring.
Check the product, review the details or talk through your next workflow.
Explore Inventory
See the Inventory workspace and its current availability.
OpenRead the Inventory reference
See the available capabilities and how they work.
OpenBrowse related solutions
Find another starting point for your business or role.
OpenCheck plans and pricing
Review current plan terms and the apps your workflow needs.
OpenBook a demo
Talk through the process and requirements you want to evaluate.
OpenGive the next stock count a record you can trust.
Explore Inventory, or book a demo around your items, locations and stock reconciliation process.